HRH Officer, HSDSA Cluster 1 at PATH

PATH is an international organization that drives trans-formative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

Job Details
We seek to recruit a HRH Officer who will partner closely with the project teams and the County HR team to ensure that the project HR for Health mandate at project and County level is implemented efficiently. The HR Officer will proactively reach out to provide HR support to the health workers through a variety of innovative methods, face to face discussions and provide information on the contract staff for service delivery in the HSDSA supported sites back to the project office. The incumbent will ensures proper running, documentation and monitoring of all contract staff. This position is based in Migori.
Specific duties and responsibilities:

Partner with the county health HR unit in all HR issues relating to the contract staff to provide support to and enable service delivery in project supported sites.
Assist in coordination and participate in the county recruitment process i.e. drafting job advertisements for vacant positions, screening applications, short listing, interviewing and deploying heath workers to project supported sites for efficient service delivery.
In liaison with the HRBP and Recruiter, support the Hiring Managers for new staff to prepare orientation programs to ensure the new hires have well rounded orientation on PATH projects and policies
Provide first line support by responding to queries via phone or email. Ensure queries are addressed in line with stipulated turn-around times.
Manage any existing HR concerns and provide internal communication support to Human Resource issues.
Escalate all issues that cannot be resolved.
Support audit queries related to HR, ensuring that contracts and other relevant documents are filed and retrieved in a timely manner.
Support the management of contract health workers in the county i.e. onboarding, supervision, timesheet management, grievance handling and their smooth transition to the respective counties.

Management of timesheet processes include receipt, recording, tracking, and stamping, onward transmission for payroll processing.

Validate payroll data, timecards, and provide refresher training as appropriate.
Ensure accurate tracking and monitoring of all types of leave for all staff and reconcile with timecards before submission and filing.

Ensure data quality measures are adhered to during data collection. Support supervisors with initiatives to monitor team effectiveness to improve individual and team performance, while creating a culture of accountability.

In liaison with facility in-charges conduct verification of staff presence at post on a weekly basis. Conduct spot checks and other initiatives to ensure staff are accurately paid as per the days worked. Work with county and project teams to schedule site visits.
Update facility supervisors and project of any changes that occur in terms of staff movement, absenteeism, etc on a fortnight basis.
Maintain accurately updated health workers records and filing systems, personal files and staff master lists both internally and support the county office to have the same.

Receive, review, to ensure accuracy and completeness, update, compile and maintain human resources data, documents and records such as attendance records and employee files.
Check the validity and filing of documents in staff files.

Conduct a skills audit for the teams within the county team.
Coordinate the implementation of performance management systems and staff appraisals in the county office.
Ensure timely communication and coordination with the HSDSA project and PATH on matters relating to contract workers transfers, disciplinary issues as well as work attendance monitoring.
In close collaboration with the project teams, assist in the coordination and planning of inter county HRH ICCs.
Prepare required reports (monthly, quarterly & semi-annual reports). Support documentation of SHW program best practices, key successes and lessons learnt.
In close collaboration with the staff supervisors, the HRO also handles the whole spectrum of the PATH temporary staff and interns' recruitment and management according to the PATH guidelines.
Perform any tasks as may be reasonably assigned from time to time.

Respond to staff queries on matters related to leave and timecards.

A higher diploma in HR Management, social sciences or related field, a bachelor's degree will be an added advantage.
At least 3 years relevant experience in Human Resource Management.
Familiarity with public sector HR issues.
Ability to multi-task, handle pressure and work as a team player in a diverse working environment.
Excellent computer skills using Microsoft Office Suite required, additional software preferred.
Excellent organizational skills and ability to multi-task.
Flexible, detail oriented, adaptable to changing priorities to meet strict deadlines.
Strong demonstrated interpersonal and communication skills both written and verbal.
Ability to take initiative and work independently with minimal supervision.

Must currently have legal authorization to work in Kenya.
PATH is dedicated to diversity and is an equal opportunity employer.