Santam: Contracts Officer




Contract Specialist EE position

Bellville, Western Cape

Undisclosed cost to company

Job 2210137

Posted 23 Apr 2018 by Santam

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About the Position

CAREER OPPORTUNITY

Santam's Group Sourcing: Claims Procurement team has a 6 month contract position available for a Contracts Specialist within the Motor Body Repair (MBR) team who will be based in Tygervalley, Cape Town.

JOB DESCRIPTION

The role is responsible for implanting and maintaining procurement, service and supply contracts in line with the requirements of the relevant commodity objectives with the emphasis on contract maintenance.

KEY RESPONSIBILITIES

Implementation and administration of supplier contracts within relevant structures to enable an optimum procurement environment.
Assist the Sourcing Specialist or Procurement Manager with sourcing tasks.
Manage one or more minor commodities, commodity groups or portion of a commodity on their own (depending on ability, experience & training).
Creation and maintenance of supplier agreements:
Draft the contract using standard wording/clauses.
Maintain contracts including all administration such as amendment of contracts using standard wording/clauses in terms of, supplier detail changes, price changes.
Ensure system updates occur with the relevant contract pricing terms & conditions (Business rules), and other criteria for internal and external users.
Ensure all ongoing changes to contracts are loaded to the system.
Assist Sourcing Specialist / Procurement Manager with or be responsible for management of minor commodities:
Analyse and determine commodities spend and if sufficient volume or other criteria exists, initiate the sourcing process.
Determine potential suppliers.
Drafts request for proposal (RFP) using standard wording/clauses.
Issue and coordinate RFP process.
Adjudicate on RFP responses to determine most suitable suppliers.
Test the market on a pre-determined cyclical basis by issuing further RFP documentation on existing contracted and new potential supply base whereby the full selection to contract process starts again.
Administrating of diversity of supply base and monitoring direction of spend against agreed performance targets.
Prepare note for record on supplier selection decision for sign off by Sourcing Specialist / Procurement manager.
Obtain required approval on supplier selection recommendation.
Negotiate and award contract to preferred suppliers based on "Value" decision (dependant on signing authority).
Manage and administrate supplier's contract compliance in terms of Quality, Service and Price performance detail (roll up of transactional data from system and Santam Quality department).
Ensure all ongoing changes to contracts are loaded to the system.
Test the market on a pre-determined cyclical basis by issuing further RFP documentation on existing contracted and new potential supply base whereby the full selection to contract process starts again.
Administrating of diversity of supply base and monitoring direction of spend against agreed performance targets.
QUALIFICATIONS AND EXPERIENCE

Matric/ Grade 12
National Procurement or other relevant Diploma or B Comm Supply Chain Management
Minimum 3 years' experience in a procurement environment
SKILLS

Communication (Written and Verbal): Is able to communicate clearly, enthusiastically and in an articulate manner.
Interpersonal Skills: Building networks and good relations: Relates to people across organisational levels and boundaries, builds networks and profitable partnerships. Show understanding of needs; is attentive and responsive; show honesty and integrity in dealing with people.
Issue resolution: The ability to identify issues and risks and implement the relevant mitigating actions.
Vendor management: Manages supplier relationships by utilizing the supplier certification process, developing supplier programs, and identifying continuous improvement initiatives. Tracks supplier spend and provide feedback.
COMPETENCIES

Delivering Results and Meeting Customer Expectations
Relating and Networking
Analysing
Applying Expertise and Technology
Achieving Personal Work Goals and Objective
Desired Skills

Problem Solving
Relationship Management
Procurement
Desired Qualification Accreditation

Grade 12 / Matric
About The Employer

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We're about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Qualified applicants are invited to submit their cover letter, CV, and salary requirements in MS Word format online at [URL Removed] / careers. Should you be aware of a qualified individual, please pass this vacancy on to them.

CLOSING DATE: 07 MAY 2018 Contracts Officer, Bellville


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